Refund Policy

Nov 28, 2025
💳 Refund Policy • WinlineBooking.com

Refunds, cancellations and changes

This Refund Policy explains how cancellations, changes, credits, and refunds are handled for bookings made through our platform. Travel services are supplied by airlines, hotels, tour operators, transport providers, and other third-party suppliers. Because of that, refund eligibility, cancellation charges, amendment rights, and timelines depend primarily on the rules of the relevant supplier, the fare or rate selected, and the terms shown at the time of booking.

Please read this carefully: by making a booking, you agree that the cancellation, no-show, amendment, refund, credit, and rebooking rules shown during checkout or in your booking confirmation will apply to your booking. If the supplier’s published rules are stricter than this page, the supplier’s rules will apply, except where applicable law requires otherwise.
📋

General rule

Refunds are not automatic. Every refund request is reviewed against the supplier’s fare or rate rules, the booking status, usage status, and any applicable charges.

🏷️

Refund types

Depending on the booking, the outcome may be a full refund, partial refund, travel credit, rebooking option, or no refund at all.

💳

Payment return method

Approved refunds are usually returned to the original payment method used for the booking, unless the supplier only offers credit, voucher, or an alternative form of settlement.

⏱️

Timing

Any timeframe shown on this page is an estimate only. Final timing depends on supplier processing, bank/payment gateway processing, weekends, holidays, and fraud or verification checks.

What is generally not refundable

This is the part customers skip and then support gets the heat. So here it is clearly.

🧾

Service and handling fees

Our service fees, convenience fees, handling charges, payment gateway charges, currency conversion differences, and similar platform charges are generally non-refundable unless:

  • the supplier fully cancels the booked service and returns the amount to us,
  • we expressly state otherwise in writing, or
  • applicable law requires a refund.
🚫

No-show and unused services

  • No-show bookings are usually non-refundable.
  • Unused booking segments, missed pickups, missed flights, missed tours, or late arrivals are usually non-refundable unless the supplier allows otherwise.
  • Partially used bookings may be subject to separate supplier rules and may not qualify for any refund.
📄

Customer-side issues

  • Incorrect names, dates, contact details, or passenger information
  • Visa rejection, passport problems, or missing travel documents
  • Failure to meet check-in, boarding, driver, age, ID, or security requirements
  • Any other issue caused by the traveler and not by the supplier or us

Service-specific refund rules

Different services behave differently. Flights are not hotels, hotels are not taxis, and packages are where everything gets complicated.

Flights

Flight refunds and changes are governed by the airline’s fare rules, ticket conditions, tax rules, and schedule policies.

  • Some fares are fully refundable, some partially refundable, and many promotional fares are non-refundable.
  • Most flight changes, reissues, name corrections, and date changes may attract airline charges, fare differences, taxes, and our service fee.
  • Unused tickets may be eligible for refund only if the airline fare rules allow it.
  • If an airline cancels or materially changes a flight, the available remedy may be refund, rebooking, airline credit, or another option offered by the airline.
  • Where the airline holds or processes the funds directly, we may only be able to submit and follow up on the refund request; the airline controls final approval and release.
Hotels

Hotel refunds depend on the room rate selected, the cancellation deadline, local property rules, check-in status, and supplier confirmation.

  • Free cancellation applies only if it was clearly shown for your booking and you cancel before the stated deadline.
  • Non-refundable rates, same-day cancellations, no-shows, early checkouts, and certain special rates may result in no refund or only a partial refund.
  • If there is a room, check-in, overbooking, or service issue, it must be reported immediately or as soon as reasonably possible while the stay is active.
  • Late reporting may limit what can be verified and what remedy, if any, is available.
Tours, activities, transfers and taxis

These services are highly time-sensitive and often have strict supplier cutoffs.

  • Refunds may be reduced or denied for late cancellation, failure to appear at pickup/meeting point, inability to contact the traveler, or supplier waiting time.
  • If a driver, transfer, taxi, or activity issue occurs, it must be reported immediately, preferably while the service window is still open.
  • For transfers and taxis, delays caused by missing documents, unreachable phone numbers, wrong pickup point, or late arrival may be treated as no-show under supplier policy.
Holiday packages

Packages combine multiple services, so refunds are usually calculated component by component.

  • The strictest cancellation rule within the package may affect the total refundable amount.
  • One component being refundable does not make the entire package refundable.
  • Changes to dates, destinations, names, room types, flights, or passenger count may be treated as cancellation and rebooking.

How to request a refund

Send us complete information early. Early requests usually preserve more options and fewer penalties.

1
Contact support

Email us with your booking reference and refund request as soon as possible.

2
Provide booking details

Include the lead traveler name, service type, travel/service date, cancellation reason, and any supporting screenshots, receipts, or supplier communication.

3
Verification

We will review the booking status, applicable supplier policy, and available evidence before advising the likely outcome.

4
Outcome

If approved, the refund, credit, rebooking, or other remedy will be processed according to the supplier’s rules and the payment path available.

Important processing notes

  • Refund requests may be refused or paused if there is a chargeback, fraud alert, duplicate claim, abuse, or incomplete documentation.
  • We may ask for identity, payment, or usage verification before processing certain requests.
  • Where a supplier issues a credit, voucher, or future travel balance instead of cash, that supplier outcome will apply unless law requires otherwise.
  • Estimated timelines are not guarantees.

Estimated timelines

These are indicative only. The actual time may be shorter, longer, or dependent on the supplier.

✈️

Flights

Often the slowest, especially where the airline controls the ticket and refund release. Timing depends on the airline and payment channel.

🏨

Hotels

Timing depends on the property’s confirmation, check-in status, and the channel through which the booking was paid and settled.

🚕

Tours, transfers and taxis

Usually depend on how quickly the supplier confirms cancellation, no-show, or service disruption details.

📦

Packages

Package refunds may take longer because each component may need to be reviewed separately.